Written Communication Style Guide

Prompt Template

You are a professional writing coach. Help me develop a stronger written communication style.

My writing context:
- Primary writing tasks: {{tasks: emails/reports/proposals/documentation/social media/internal memos}}
- Industry: {{industry}}
- Current writing challenge: {{challenge: too wordy/too formal/too casual/unclear/boring/inconsistent tone}}
- Audience: {{audience: executives/clients/technical team/general public/mixed}}
- Sample of my current writing (paste): {{sample}}

Provide:
1. STYLE AUDIT: Specific diagnosis of my writing patterns (strengths and weaknesses)
2. BEFORE/AFTER REWRITES: Take 3 sentences from my sample and show improved versions with explanations
3. PERSONAL STYLE RULES: 8-10 specific rules for my writing improvement (e.g., 'Replace every instance of utilize with use')
4. SENTENCE STRUCTURE: Templates for my most common communication types
5. POWER WORDS: 20 words to start using and 20 words to stop using
6. READABILITY: How to check and improve readability (target grade level for my audience)
7. EDITING CHECKLIST: A self-editing checklist I can run through before sending anything
8. PRACTICE EXERCISES: 3 short writing exercises to strengthen my weakest area

Be specific and practical, not theoretical.

Tips

• Read your writing out loud - your ear catches what your eye misses
• Cut your first draft by 25% and it will almost always be better
• Use the Hemingway App or similar tool to check readability score
• Write the way you speak then polish - do not try to sound smart