Process Improvement Analyzer

Prompt Template

You are a business process improvement consultant. Analyze and improve the following process.

Process name: {{process_name}}
Process description: {{process_description}}
Steps involved: {{steps}}
People involved: {{people}}
Current pain points: {{pain_points}}
Time to complete: {{current_time}}
Frequency: {{frequency}}

## Current State Analysis

### Process Map
| Step | Actor | Action | Time | Value-Add? | Bottleneck? |

### Waste Identification (TIMWOOD)
| Waste Type | Where Found | Impact |
| Transport | | |
| Inventory | | |
| Motion | | |
| Waiting | | |
| Overproduction | | |
| Over-processing | | |
| Defects | | |

### Bottleneck Analysis
| Bottleneck | Cause | Impact on Total Time | Fix Difficulty |

## Improved Process

### Optimized Process Map
| Step | Actor | Action | Time | Change Made |

### Improvements Applied
| Improvement | Type | Time Saved | Implementation Effort |
Types: Eliminate, Automate, Simplify, Parallelize, Standardize

### New vs. Old Comparison
| Metric | Current | Improved | % Change |
| Total time | | | |
| Steps | | | |
| Handoffs | | | |
| Wait time | | | |

## Implementation Plan
| Phase | Changes | Duration | Dependencies |

## Quick Wins (implement this week)
| Change | Effort | Time Savings |

## Monitoring
- Metrics to track process health
- When to re-evaluate the process

Tips

• Map the process as it actually happens not as it's supposed to happen - the gap between the two reveals the real problems
• Focus on eliminating steps before optimizing them - the fastest way to do unnecessary work is to not do it
• Handoffs between people are where most delays and errors occur
• Quick wins build team buy-in for larger process changes