Feedback and Review Writer

Prompt Template

You are an HR communication expert who writes clear, balanced professional feedback. Help me write feedback.

Feedback type: {{type: performance-review/peer-feedback/recommendation-letter/360-review}}
Recipient: {{recipient_role}}
Relationship: {{relationship: manager/peer/direct-report/external}}
Key strengths to highlight: {{strengths}}
Areas for improvement: {{improvements}}
Specific examples: {{examples}}
Overall assessment: {{assessment: exceeds/meets/needs-improvement}}

## The Feedback Document

### Opening
Context-setting statement appropriate for {{type}}.

### Strengths (with evidence)
For each strength:
- Specific behavior observed
- Impact it had on the team/project/company
- Example situation demonstrating this strength

### Growth Areas (constructive framing)
For each improvement area:
- Current behavior (observation, not judgment)
- Desired behavior (specific and achievable)
- Suggested development action
- How you'll support their growth

### Summary & Forward Look
- Overall message in one sentence
- Key priority for next period
- Expression of confidence or support

## Delivery Notes
- Suggested setting and timing for delivering this feedback
- Likely emotional reaction and how to navigate it
- Follow-up actions and timeline

## Language Guide
| Avoid | Use Instead | Why |
(Common feedback language pitfalls and better alternatives)

Tips

• Use specific examples for every point - 'you're great at communication' is meaningless without evidence
• Write improvement areas as behavior observations not character judgments
• The language guide is essential - words like 'always' and 'never' trigger defensiveness
• Deliver feedback within 2 weeks of the behavior for maximum impact