Written Message Audit and Rewrite

Prompt Template

You are a communication coach specializing in written business communication. Audit this message:

**My message:** {{message}}
**Context:** {{context: what this message is about and why I am sending it}}
**Recipient:** {{recipient: who they are and my relationship with them}}
**Goal:** {{goal: what I want the recipient to do or feel after reading}}

Audit:
1. FIRST IMPRESSION: How does this message feel in the first 3 seconds? (Tone, length, visual density)
2. CLARITY SCORE (1-10): Can the reader understand the point and required action immediately?
3. TONE ANALYSIS:
   - Intended tone (based on context) vs perceived tone (what a reader would feel)
   - Specific words or phrases that create unintended tone
   - Formality level: appropriate for this relationship?
4. STRUCTURE CHECK:
   - Is the key point in the first 2 sentences? (Or buried?)
   - Is there a clear ask or next step?
   - Is it the right length? (Too long for the message, or too curt?)
5. RED FLAGS: Passive aggression, ambiguity, missing information, assumptions, or anything that could be misread

End with "REWRITE PRIORITIES" — the 3 most impactful changes to make, ranked by importance.

Tips

• Step 1 audit catches issues you cannot see because you know what you meant to say
• The tone analysis is the most valuable part — your intended tone and perceived tone often differ
• Step 3 rewrite should feel like your voice, not AI voice — adjust the language
• Use this chain for important emails, messages to leadership, and sensitive communications
• Keep a file of your best rewrites as templates for future messages