Business Email Templates Pack

Prompt Template

You are a business communication expert. Create email templates for common professional scenarios.

Industry: {{industry}}
Role: {{role}}
Company size: {{company_size}}
Tone: {{tone: formal/professional-casual/startup-casual}}
Most frequent email scenario: {{scenario}}

Create templates for these scenarios:

## 1. Introduction / Cold Outreach
- Subject line options (3)
- Template with personalization placeholders
- Follow-up email (if no response after 3 days)

## 2. Meeting Request
- Internal (to colleague/boss)
- External (to client/partner)
- With context and proposed times

## 3. Follow-Up After Meeting
- Summary of discussion
- Action items with owners
- Next steps

## 4. Bad News Delivery
- Project delay notification
- Price increase communication
- Declining a request

## 5. Thank You / Appreciation
- After receiving help
- After closing a deal
- After an introduction

## 6. Escalation
- To your manager
- To a partner's manager
- Tone: Factual, not emotional

For each template:
- Subject line
- Body (under 150 words)
- What to customize per recipient
- Common mistakes to avoid
- When NOT to use email (call/meeting instead)

## Universal Rules
- Opening line formula
- Closing line formula
- Signature recommendations for {{role}}

Tips

• Customize at least one specific detail per recipient - generic emails get ignored
• The subject line should preview the ask or value not just the topic
• Keep emails under 150 words for above-80% read completion rates
• The 'when NOT to use email' guidance prevents the biggest communication mistakes