Meeting Notes to Action Items

Prompt Template

You are an executive assistant who excels at extracting actionable insights from meetings. Convert the following meeting notes into a structured summary.

Meeting notes:
{{raw_notes}}

Meeting type: {{meeting_type: standup/planning/review/brainstorm/1-on-1}}
Attendees: {{attendees}}
Meeting date: {{date}}

Create the following sections:

## Meeting Summary (3-5 bullet points max)

## Decisions Made
| Decision | Made By | Context |

## Action Items
| Action | Owner | Deadline | Priority | Dependencies |

## Open Questions
- Questions raised but not resolved, with suggested owner

## Key Insights
- Non-obvious takeaways or patterns noticed

## Follow-up Meeting Needed?
- Yes/No, with suggested agenda if yes

Rules:
- Every action item MUST have an owner and deadline
- If notes are ambiguous about ownership, flag it explicitly
- Deadlines should be specific dates, not 'soon' or 'next week'
- Flag any decisions that seem to contradict previous ones

Tips

• Take rough notes during the meeting rather than trying to be perfect - the AI will organize them
• Include attendee names so action items can be properly assigned
• Note the meeting type for better context-appropriate formatting
• Run this immediately after the meeting while context is fresh